Boardroom Rental

To download a PDF version or a Boardroom rental application, click here:

Chamber Boardroom Rental Details & Pricing

Conveniently located on Cliffe Ave in Courtenay, our boardroom, is a private, bright and open space with large windows and street level access.  There is also a private entrance to the boardroom for your convenience.  Impress your clients and show your professionalism by meeting at your chamber.


Total guest capacity – Subject to room layout. Set-up for maximum capacity of 12 guests with table or maximum of 20 guests with lecture-style.

Weekday Rental Amenities Include:

  • Conference Phone (North American and Toll Free calls only)
  • Complimentary Wi-Fi
  • Coffee Service (extra charge applies)
  • Use of kitchen
  • Wheel-chair accessible washroom

Catering – No catering service is provided by the chamber, however you are welcome to use any catering provider of your choice in the boardroom space.  Need some suggestions?  Contact us for our current list of catering members, or visit our business directory on our website at:


Rate Structure

Half Day – 4 hours

Per Day – 8 hours max.

Member Rate

$ 30

$ 50

Non-Member Rate

$ 60

$ 100

Audio Visual Equipment (Projector & Easel)

$ 25

$ 25




Freshly brewed coffee, decaf coffee & tea


All rates listed are subject to applicable taxes.

If 3 consecutive rentals are booked simultaneously, a 10% discount off the total rental charges offered; for 4 or more consecutive rentals, a 15% discount is offered. Please contact the Chamber office for more details.

Weekday Boardroom Rental Terms and Conditions


Bookings are not confirmed or guaranteed until we receive a signed Boardroom contract.  You will receive confirmation of your booking once the contract has been received.

Completed contracts can be sent to the chamber office in any of the following ways:

            Email:       Fax:  250.334.4908

            Delivered or mailed to : 2040 Cliffe Ave, Courtenay BC, V9N 2L3



Rental of the Chamber meeting room will be on a first come, first served basis.  Chamber meetings take priority. The Chamber has the right to refuse rental to any individual or organization. The Chamber building and meeting room are for business related purposes only. 

Cancellation Policy

If the booking is cancelled 7 days or more prior to the date of the booking, no payment will be required. If the booking is cancelled less than 7 days prior to the booking date, the booking charge will be applied to the credit card number given.



Payment of the balance owing for the rental must be paid in full within 30 days from the rental completion date.  Cheques are to be made out to the Comox Valley Chamber of Commerce.



All boardroom rental rates and beverages are subject to 5% GST.






Chamber Group Insurance